Wedding Planner’s Timeline

Upon Engagement… Date Completed                                                                        
Destination Weddings

·         Begin collecting inspiration for the dress, colors, décor, hair, makeup and invitations
·         Plan an engagement party
·         Set a budget for Wedding events
·         Start a guest list
·         Once you decide on a destination wedding contact
·         Make a beauty and fitness plan
·         Renew or obtain passports

12 – 7 Months  Date Completed
·         Choose your wedding party
· 

        Send an engagement announcement
·         Register for gifts
·         Schedule engagement photos
·         Purchase your wedding dress and schedule fittings

*Keep in mind the destination’s climate
·         Order Save-the-Dates   
·         Choose a color scheme    
·         Choose bridesmaid dresses
·         Compile guest list and collect email and mailing addresses
·         Order invitations
6 Months  Date Completed 
·         Buy or rent menswear
·         Find your accessories
·         Buy under-the-dress essentials
·         Help your Mother and Mother-in-law choose a dress
·         Order Wedding rings
·         Buy welcome bag favors
·         Sign up for dance lessons
A G E N T    E X T R A     
Destination Weddings

·         Choose a destination and obtain marriage requirements
·         Choose a hotel and base wedding package
·         Reserve Wedding date and time
·         Research photographers
·         Send out Save-the-Dates and include your custom event page vanity URL
120 Days Date Completed
·         Creat Wedding programs for the ceremony
·         Create welcome letter, itinerary, and collect items for the welcome bags
·         Buy shoes – consider if you will be on the sand or a platform
·         Book your flight and accommodations and encourage your guests to do the same
·         Book pre-reserved block inventory for your guests
A G E N T    E X T R A
·         Decide on the type of ceremony; legal, catholic, or symbolic
·         Launch custom event page for a simplified booking process for you and your guests
·         Secure venues for: rehearsal dinner, welcome cocktail, ceremony, reception, day after brunch and farewell dinner 90 Days Date Completed  
·         Make a packing list   
·         Begin research on possible group excursions you would like to add.
o   *Popular excursions: sunset catamaran, snorkeling trip, booze cruise, golf outing, shopping excursion

·         Start thinking of momentous songs you would like played during the ceremony, reception, and first dances  
A G E N T    E X T R A
·         Envision your wedding cake
·         Choose your floral décor: bridal bouquet, bridesmaid bouquets, boutonnieres, corsages, and centerpiece arrangements.
·         Envision reception dinner and obtain menu options
·         Decide what type of entertainment you would like. A mariachi band for cocktail hour, guitarists, DJ, or band? Add a fire dancer, steel drum band, fireworks, or a cigar roller to the dinner reception.
·         Confirm your photographer and videographer
·         Start planning your honeymoon  
60 Days  Date Completed
Beach Boys tickets·         Purchase gifts for parents, attendants, and each other


 ·         Mail your Wedding invitations
·         Order Wedding favors
A G E N T    E X T R A
·         Start planning your rehearsal dinner, welcome cocktail, day after brunch, farewell dinner
·         Apply for a Marriage License – work with your Concierge to understand the Legal Ceremony requirements in your destination
·         Make spa reservations for you and your wedding party: hair, makeup, manicure, pedicure, and massages.
·         Finalize Wedding details
o   Wedding cake
o   Floral arrangements
o   Upgraded décor o   Photography and videography packages
o   Menus for events
o    Venue locations to host events  
30 Days Date Completed

·         Have a final gown fitting
·         Call all of your bridesmaids to ensure they have their gowns
·         Ensure reservations for your guests have been completed
·         Make any last-minute adjustments
·         Confirm your travel arrangements with your Accommodation Specialist
·         Assemble welcome bags and arrange how they will be delivered to the hotel
·         Write your vows & toasts
·         Create a seating chart and place cards
·         Start making arrangements to have family or friends take some of the Items in their luggage
·         Finalize details of airport hotel transfer: private, luxury, nonstop
A G E N T    E X T R A
·         Finalize DJ playlist for the ceremony and reception
·         Finalize group excursions
·         Confirm Wedding details with your Concierge
The Month of the Wedding Date CompletedCaribbean Hotels ·         Obtai

n your Marriage License
A G E N T    E X T R A  
·         Confirm all payments have been made
THE BIG DAY Date Completed
·         Enjoy yourself!
After the Wedding Date Completed 
·         Preserve your dress
·         Tell your Agent all about your wedding
·         Change your name (if you desire)
·         Order photos

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